Health & Safety
On-Site General Safety Information
The American Academy of Pediatrics (AAP) is committed to providing a safe and healthy environment for all AAP National Conference attendees. The AAP has worked diligently with the convention center and hotels regarding protocols to create a safe and healthy environment for this event.
In case of emergency, please call one of the following numbers for the quickest response time (please save these in your phones) or call 911.
Orange County Convention Center: 407-685-9828
Hyatt Regency Orlando: 407-309-5656
- Conference badges are required in all conference space and off-site special events. However, please remove your badge when you have departed the meeting for the day.
- If you see something, say something. AAP has hired security that are clearly visible including local uniformed police officers. AAP meeting staff are also available and visible wearing gray conference vests.
- In case of an emergency, you will be notified through the facilities emergency response messaging systems which will provide specific instructions depending on the emergency (to evacuate, remain indoors, etc.)
- Put away your cell phone, headphones, and valuables as you navigate the city.
- Be mindful of your surroundings and don’t travel alone in the early and late hours of the day.
- You can text tips to the DC Police Department at 50411 or call 9-1-1 in an emergency.
- The AAP anticipates several groups demonstrating during our meeting. We expect these to be peaceful protests, however, we encourage all meeting participants to remain vigilant and strongly encourage no interaction.
- These groups are not allowed inside any convention facilities and must remain on public sidewalks. Any protester entering AAP meeting space will be escorted out by security.
AAP Meeting Code of Conduct
- AAP is committed to inclusion, equity, and respectful treatment of all meeting participants and seeks to provide a safe and professional atmosphere in which attendees may learn, network, and participate in a welcoming environment of mutual respect. All participants, including, but not limited to, attendees, speakers, volunteers, exhibitors, AAP staff, service providers, and all others are expected to abide by this Code of Conduct.
- AAP reserves the right to take any action deemed necessary and appropriate, respond to any incident of unacceptable behavior, including immediate removal from the meeting without warning or refund prohibiting attendance at any future meeting.
COVID-19 and Masking Recommendations
All registered meeting participants, staff, and guests must be fully vaccinated against COVID-19 and must also comply with all applicable regulations imposed by federal, state, and/or local health authorities and government mandates as well as abide by all safety precautions established by the convention center and hotel venues.
- At present, a person is considered fully vaccinated:
14 days after their second dose in a two-dose series of the Pfizer and Moderna vaccines.
14 days after a single-dose vaccine of Johnson & Johnson’s Janssen vaccine.
- Individuals are required to attest as part of the registration process that they are fully vaccinated against COVID-19.
o Local, state and/or CDC guidelines will be followed during the AAP National Conference, including meals and other functions. All participants will be encouraged to wash hands regularly. Special accommodation requests can be made at firstname.lastname@example.org.
o You may cancel your National Conference registration at any time until October 6, two weeks prior to the start of the conference, for a full refund of your registration fee. All registration changes/cancellations must be sent in writing to our e-mail by October 6, 2023
o If you are unable to comply with all of these requirements, please contact our registration team (at email@example.com) to inquire about other AAP educational activities.
Mask Guidance Policy
Effective May 18, 2023, the AAP is implementing the following mask guidance policy for the AAP National Conference.
- Masking is optional.
- While masking is optional, attendees including staff and guests, may choose to wear a face mask at any time, and it is the expectation that each attendee respects the decision of others to wear or not wear a mask when optional.
- Should there be any change in the mask guidance policy, the AAP will send an email to attendees, and announcements will be made onsite at the AAP National Conference.
- We recommend that all attendees bring a mask, in case masking becomes required after your arrival; attendees should be prepared to wear a mask at any time.
Waiver and Release
By participating in this American Academy of Pediatrics (AAP) National Conference & Exhibition, you understand that travel and gathering involves risk of sickness, including sickness from COVID-19. You (and on behalf of your guest(s)) waive and release the AAP and its employees, agents, exhibitors, and others involved in the planning of the AAP National Conference from and against claims, liabilities and expenses arising from injury, sickness or death from contraction or spread of COVID-19 or other communicable disease due to travel to or attendance at an event sponsored by the AAP.
While at the AAP National Conference and in all AAP function space, you agree to comply with any government, health authority, venue, and/or AAP safety and health requirements and protocols throughout the duration of the meeting. Protocols may include, but are not limited to, wearing a face covering unless presenting or during a meal/break (while actively eating or drinking), keeping six (6) feet physical distance from other attendees, frequent hand sanitization, and self-monitoring and self-reporting symptoms. You understand that your failure to comply with any health and safety requirements or protocols or failure to comply with any direction from AAP staff or instructors on site during the AAP National Conference may result in loss of right to attend or participate in the meeting including forfeiting any registration fees paid.
This waiver and release is binding on you and your heirs and successors.
Thank you for your understanding and assistance in helping keep each other healthy. If you have any questions regarding this policy, please contact AAP Registration at 800-433-9016, option 3 or firstname.lastname@example.org.