Frequently Asked Questions

Conference & Exhibit Information

1. Where is the Exhibit Hall located?

The Exhibit Hall is located in the McCormick West Building.

2. What are the show colors?

TBD

3. How many attendees are anticipated for this conference?

We anticipate 16,000 total attendees and estimate about 10,000 key decision makers.

4. I have not received my exhibitor kit (Online Exhibitor Service Manual)?

The Online Exhibitor Service Manual is sent electronically along with a password. The Online Exhibitor Service Manual will be sent in June 2017. If it is past June 2017, please immediately contact our General Contractor: Tradeshow Logistics either via email or phone. Email: aapexhibitorcare@tradeshowlogistics.com or 877-857-2838 enter #2.

5. Can exhibitors attend conference sessions?

Exhibitors (with an exhibit badge) can attend non-ticketed sessions that are not full in capacity. CME credit can ONLY be obtained if your registered as an attendee for the conference.

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Attendee Marketing List

1. How can I obtain an attendee list?

The Attendee Marketing List form is provided in your Online Exhibitor Service Manual. Before your order can be processed, you must submit mailing materials for approval to: Eva Fujino either via email, fax or mail: efujino@aap.org . The list is sent (1) time per order, for a (1) time mailing use. The list can only be used by the purchasing company. The list can’t be shared for additional use. It is strictly prohibited to add the AAP attendee list into a database for continued usage.

2. How will I receive the attendee list list?

 The list is emailed to the key tradeshow contact in an excel document.The list will be sent Wednesday, August 9th.  You can request that the list (provided one time per purchase) be sent each Wednesday until the conference.

3. What is included on the attendee list?

The attendee list includes mailing addresses only (no email). Two lists are provided. One list is the complete attendee registration list (all attendees registered for the conference. The other list is a demographic list. PLEASE NOTE: Attendees are not required to complete the demographic questions, therefore, the demographic list will provide less names.

List information breakdown:

Attendee mailing list:
First Name        
Last Name         
Designation      
Organization Name       
Mailing Address

Demographic list:
First Name        
Last Name         
Designation      
Attendee Profile            
Specialty/Sub-specialty
Annual Volume of Products & Services Purchased           
Address

4. How much does the attendee list cost?

The pre-show list price is $600 and the post show list price is $800.

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Preparation for Onsite

1. When will the attendee list be sent?

The list will be available in August 2017 to exhibitors who have placed their order before this date and received approval for their mailer. Orders approved after the initial list is sent, will be processed on Wednesday of every week. This list is sent (1) time per order, for a (1) time mailing use. The purchased list

2. Where do I find forms such as: Intent to Distribute Premium, Novelty Items, or Food Products?

These forms can be found in your Online Exhibitor Service Manual.

3. Where can I register exhibitor names (for badges)?

Once you are logged in with your password you will be able to select the Booth Personnel link to enter names.

12. What are the badge colors this year?

Blue FAAP – AAP Members (Fellows)
Blue Member – AAP Members (Residents & Candidate Members)
(Blank) Blue Bar – Non-Member Physicians/Residents, Allied Health & Medical Students
Pink Staff – AAP Staff
Grey Supplier – Vendors
Green Guest – Family
Black or Brown – Press
Gold – Exhibitor
Red Exhibit Only – Exhibit Only

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Company Description

1. How do I submit my company information & product description?

You will be sent a link and password in your Booth Assignment Letter. It is the exhibitor’s responsibility to update the online information.

Instructions:

  • Enter log in site
  • Enter password
  • Click “Edit Booth Info”
  • Update any company information
    Enter company/product description information in PRINT PROFILE to be included in Onsite Exhibit – deadline is August 1, 2017. (up to 50 words or 500 characters).
  • Enter company/product description information in ONLINE PROFILE
  • WELCOME MESSAGE is optional and is typically a tag line.
  • CLICK SAVE!!!

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Contact Information

American Academy of Pediatrics:

Eva Fujino
Exhibits Manager
(p) 847-434-7885
(email) efujino@aap.org

Marge Gates
Exhibits and Meeting Services Assistant
(p) 847-434-4321
(email) mgates@aap.org

Booth Sales

Corcoran Expositions
Barry Sacks
(p) 312-265-9642
(email) barry@corcexpo.com

General Contractor

TradeShowLogistics
Customer Care
(p) 877-857-2838 #2
(email) aapexhibitorcare@tradeshowlogistics

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